Rent Agreement Format in Word (11-month draft)
Free 11-month rent agreement format in Word, with a filled-in sample and state-by-state stamp duty notes. Deposit, lock-in, notice and repairs written in.
Most landlord–tenant disputes are not about bad faith. They are about five clauses that were left vague while both parties were feeling optimistic: the deposit, the lock-in, the notice period, who fixes what, and the escalation on renewal.
This draft writes all five properly, and annexes the one thing that settles deposit arguments before they start — a dated joint inspection record with photographs.
It is a starting point that saves you typing, not a document to sign as it stands. Tenancy law, stamp duty and registration requirements differ by state and several states have enacted their own tenancy legislation, so it needs a lawyer's pass before use.
What is in the file
- A complete eleven-month residential agreement with parties, premises, term, rent and payment mechanics
- The deposit clause with a defined return timeline and what may be deducted — plus a joint inspection annexure
- Lock-in and notice written as mutual obligations, including whether notice can run during the lock-in
- A repairs split with a rupee threshold below which the tenant simply handles it
- Escalation agreed upfront, so renewal is not an annual negotiation
- Use, occupants, pets, subletting, alterations, access, utilities and society rules
- An inventory schedule and a two-page joint inspection record to annex
Fill the inspection annexure. It is the whole point.
Without a dated record of the property's condition at handover, "normal wear" versus "damage" becomes an argument nobody can win — and the deposit is the largest sum in the relationship.
Walk the property together, photograph every room and every existing defect, both parties sign the annexure, and attach it. Ten minutes at move-in ends most disputes at move-out in two.
Set the repairs threshold
The clause splits structural and major items to the landlord, minor and consumable to the tenant. Then it adds a rupee threshold below which the tenant simply gets it done without asking.
That small addition prevents dozens of small arguments about tap washers over the course of a tenancy.
Check the registration position locally
Agreements of twelve months or more generally attract compulsory registration and higher stamp duty in many states — which is why eleven months became the default. Several states have since enacted tenancy legislation with its own registration obligations regardless of term.
An unregistered agreement can have limited evidentiary value in a dispute. It is inexpensive to comply with and expensive to have ignored, so confirm what applies where you are.
Filled-in sample
How the key fields look once filled in. Every name, address and figure here is invented for illustration — it is a SAMPLE, not a real agreement.
| Executed at / on | Mohali, Punjab — 1 October 2026 |
|---|---|
| Landlord | SAMPLE: Harpreet Kaur, 12 Example Enclave, Sector 70, Mohali |
| Tenant | SAMPLE: Rohit Verma, software engineer, permanent address 45 Sample Nagar, Ludhiana |
| Premises | 2 BHK, Flat 402, Sample Residency, Sector 70, Mohali — 1,050 sq ft carpet, 4th of 12 floors, one covered parking (P-17) |
| Term | 11 months: 1 October 2026 to 31 August 2027 |
| Monthly rent | ₹18,000 (Rupees Eighteen Thousand only), due by the 5th of each month by bank transfer |
| Late payment | After 10 days, simple interest at 12% a year on the overdue amount |
| Security deposit | ₹36,000 (two months), interest-free, refunded within 15 days of handover less documented deductions only |
| Lock-in | 6 months, binding on both parties |
| Notice | 1 month from either side after the lock-in; notice MAY be served during the lock-in to expire at its end |
| Repairs threshold | Tenant handles anything up to ₹1,500; above that the landlord attends within 7 days |
| Society maintenance | Paid by the landlord |
| Escalation on renewal | 5% |
| Occupants | Rohit Verma and spouse; pets not permitted |
| Landlord access | 24 hours’ notice |
| Jurisdiction | Courts at Mohali (SAS Nagar) |
| Stamp duty / registration | Filled in from the state rules that apply on the day — see the state notes on this page |
| Schedule II | Joint inspection on 1 October 2026 at 11:00, 42 photographs annexed, signed by both |
The same sample is on the last page of the download, after the blank draft.
State-by-state notes
What the official state and central sources say, read on the dates shown. Rates and rules change by notification — confirm on the linked page, or with the sub-registrar, on the day.
| State | What the official source says |
|---|---|
| All states (central law) | The Registration Act makes registration compulsory for leases of immovable property from year to year, for any term exceeding one year, or reserving a yearly rent — the reason most residential agreements run for 11 months. Source: Registration Act 1908, s.17(1)(d) (IGR Maharashtra copy), checked 19 September 2026 |
| Maharashtra | Leave and licence agreements up to 60 months: stamp duty of 0.25% of the total of the licence fee, any non-refundable deposit, and notional interest at 10% a year on the refundable deposit (Article 36A). Longer terms are charged as a lease under Article 36. Source: Maharashtra Stamp Act schedule, master copy dt 31.07.2026, checked 19 September 2026 |
| Karnataka | Residential lease up to one year: 0.5% of the average annual rent plus advance, premium and fine, maximum ₹500. Over one year up to 10 years: 1%. Registration fee ₹5 per ₹1,000, minimum ₹200. Source: IGR Karnataka, checked 19 September 2026 |
| Delhi | Registration fee on a lease deed: ₹1,000 per instrument plus ₹100 pasting fee. The stamp duty on rent agreements is not stated on that page. Source: Delhi Revenue Department, checked 19 September 2026 |
| Tamil Nadu | Lease under 30 years: stamp duty 1% of the total rent, premium, fine and similar amounts; registration 1%, maximum ₹40,000. Source: TNREGINET — Duty and Fees, checked 19 September 2026 |
| Telangana | Lease under one year: 0.4% of the total rent. Residential lease of 1–5 years: 0.5% of the average annual rent; 5–10 years: 1%. Registration 0.2%. Source: Telangana Registration ready reckoner, checked 19 September 2026 |
| Uttar Pradesh | Rent agreement for a building or flat up to 5 years: 2% of total rent plus premium, minimum ₹100 and maximum ₹10,000. Registration is optional up to 12 months and compulsory beyond. Source: IGRS UP Stamp Act schedule (undated), checked 19 September 2026 |
| Haryana | Lease below 5 years: stamp duty 1.5% of one year's average rent; 5–10 years: 3%. Source: Haryana Jamabandi stamp duty rates (undated), checked 19 September 2026 |
States not listed are left out because their current figures could not be confirmed on an official source — not because nothing applies there.
Questions
Why are most rent agreements eleven months?
Agreements of twelve months or more generally trigger compulsory registration requirements and higher stamp duty in many states. Eleven months keeps the arrangement under that threshold, which is how it became the default — though state tenancy legislation may impose its own registration obligation regardless.
Can I use this without a lawyer?
You should not sign it without one. It is a well-structured starting point that saves an hour of typing, but stamping, registration and mandatory clauses vary by state, and a defect in those is not something you discover until it matters.
What causes most security deposit disputes?
An undocumented starting condition. That is why this draft annexes a joint inspection record — without dated photographs at handover, both parties are arguing from memory.
Is this a house rent agreement or a flat rent agreement format?
Both — the draft is written for residential letting and works for an independent house, a builder flat or a society flat. The only part that changes is the description of the premises and, for a society flat, the clause on society rules and the maintenance split. Both variants are marked in the draft.
Is there a filled rental agreement sample?
Yes. The filled sample on this page runs through a completed eleven-month letting — rent, deposit, lock-in, notice and the repairs split — so you can see what each clause looks like when it is filled properly rather than left vague.
Can I get the rent agreement format in PDF?
The download is Word, because every clause in it needs editing before use. Fill it in Word, Google Docs or LibreOffice, then export a PDF from there for signing or for the stamp vendor. A fixed PDF would have to be retyped to be usable.
Does a rent agreement need to be registered?
It depends on the term and on your state. Agreements of twelve months or more generally attract compulsory registration, which is why eleven months became the convention — but several states have their own tenancy legislation that requires registration of any tenancy regardless of term. Check the rule for the state the property is in before you decide.
What stamp paper value does a rent agreement need?
It is set by the state, and usually depends on the rent and the deposit rather than being a flat figure. The state notes on this page point you to the right authority for each state; confirm the current value with a licensed stamp vendor or the state portal before printing, because these change with state budgets.
This is a working template, not legal, tax or financial advice. Requirements differ by state and by transaction — have a lawyer and a chartered accountant confirm anything that matters before you or a client rely on it.
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