Free spreadsheets and documents for property dealers
26 working templates — the trackers, calculators, checklists and forms an agent actually uses in a week. Real .xlsx and .docx files with the formulas already built. No signup, no email, no watermark.
Agreements & deeds (drafts) 10
Rent Agreement Format in Word (11-month draft)
Free 11-month rent agreement format in Word, with a filled-in sample and state-by-state stamp duty notes. Deposit, lock-in, notice and repairs written in.
▤ Word (.docx)Leave and Licence Agreement Format in Word
Free leave and licence agreement format in Word (also spelled leave and license agreement) with a filled-in sample and Maharashtra stamp duty notes. Licence language kept consistent throughout.
▤ Word (.docx)Agreement to Sell — Buyer & Seller (Word draft)
The buyer–seller agreement that governs everything between the token and registration: payment schedule, title covenants, possession, default and what happens if the loan is refused.
▤ Word (.docx)Sale Deed Format in Word (flat / property)
Free sale deed format in Word for a flat: operative words, covenants for title, schedule and boundaries, plus a filled-in sample and state stamp duty notes.
▤ Word (.docx)Token Money Receipt Format in Word (Advance draft)
Free token money receipt format in Word for a property advance, with a filled-in sample — what the token holds, for how long, and on what terms it is refundable, all written before the money moves.
▤ Word (.docx)Brokerage Agreement & Exclusive Mandate (Word draft)
The fee agreement that gets signed at the listing meeting — what you will do, what you are paid, when it is triggered, and how the mandate ends.
▤ Word (.docx)Notice to Vacate & Rent Receipt (Word drafts)
Two short documents every letting needs — a termination notice that will stand up, and a rent receipt in the form claimed for HRA.
▤ Word (.docx)Society NOC Request & Special Power of Attorney (Word drafts)
Two documents that hold up transactions: the NOC and no-dues request to the society, and a special power of attorney for a seller who cannot attend registration.
▤ Word (.docx)Allotment Letter Format in Word
Free allotment letter format in Word for a flat or plot: unit, carpet area, price, payment schedule and the buyer’s acceptance.
▤ Word (.docx)Possession Letter Format in Word
A free possession letter format in Word: handover date, keys, meter readings, snag items and the buyer's acknowledgement, for a builder handover or a resale.
Trackers & registers 5
Property Lead Tracker
A seven-column lead sheet with a next-action column that actually gets worked, plus an automatic count of where your leads come from.
▦ Excel (.xlsx)Listing Inventory Master Sheet
Every live property in one row, with rate per square foot of carpet and days on market calculated for you.
▦ Excel (.xlsx)Viewing Schedule & Feedback Log
Batch your viewings, record the one question that gets an honest answer, and turn four opinions in an afternoon into a pricing decision.
▦ Excel (.xlsx)Brokerage & Commission Tracker
Every deal, what it should pay, what actually arrived, and what is still outstanding — plus a month-by-month income view.
▦ Excel (.xlsx)Agent Content Calendar
Four post types, a weekly rhythm and a batching plan that produces a month of content in one afternoon.
Spreadsheet calculators 4
Rental Yield & Net Return Calculator
Gross yield is the number in the pitch. This works out the net one — after vacancy, maintenance, tax, repairs and re-letting brokerage.
▦ Excel (.xlsx)EMI & Buyer Affordability Calculator
Works out the EMI, the total interest, and the two ceilings that actually decide what a bank will lend — plus the cash needed on the day.
▦ Excel (.xlsx)Buyer Requirement & Matching Sheet
Three non-negotiables, everything else a preference — and a score that tells you which of your listings to send, in seconds.
▦ Excel (.xlsx)Society & Project Comparison Sheet
The twelve things to check in a building before anyone buys into it, scored across up to four societies side by side.
Checklists 4
Resale Flat Document Checklist
The twelve core documents, what each one proves, and the three agents skip most often — with the extra papers for inherited, joint and NRI sales.
▤ Word (.docx)Site Visit & Society Inspection Checklist
A printable walk-through: the flat, the building, the money, the governance, and the things you can only learn by standing there.
▤ Word (.docx)Handover & Possession Checklist
Meter readings, keys, the physical walk, the documents to collect and the transfers buyers forget until something stops working.
▤ Word (.docx)NRI Seller Document & Process Checklist
The four things that must be started before listing, or a three-month sale becomes a nine-month one.
Forms & questionnaires 3
Seller Onboarding Questionnaire
Everything to establish at the listing meeting — including why they are selling, which changes your entire strategy.
▤ Word (.docx)Buyer Qualification Form
The five questions that establish whether an enquiry is real, framed so they read as service rather than screening.
▤ Word (.docx)Flat Booking Application Form
Free flat and plot booking form in Word: applicant KYC, unit details, price breakup, payment plan and the refund terms on cancellation.
The marketing side of the job
These sheets keep the pipeline honest. PropVid does the part that fills it — listing reels, property posts, AI scripts and voiceover, your logo and phone number on every export. Free to start.
Try PropVid freeWhy these are free
Because they cost us nothing to give away and they are genuinely useful. Every one of them came out of a problem an agent described: a lead that went cold because nobody wrote down the next step, a buyer whose financing collapsed two weeks before registry, a handover where nobody photographed the meter reading.
There is no email gate. Download what you need, change it to suit how you work, and use it for as long as it helps. If PropVid is ever useful to you as well, that is a bonus rather than the price.