Flat Booking Application Form (Word)
Free flat and plot booking form in Word: applicant KYC, unit details, price breakup, payment plan and the refund terms on cancellation.
The booking form is the first paper a buyer signs in a new project, and usually the least read. It fixes the unit, the price and — the part that matters later — what happens to the booking amount if the buyer cancels.
This is a clean, editable version for a builder, a channel partner running a launch, or a buyer who wants to see what a fair form asks for before signing the builder's own. It keeps the price breakup and the cancellation terms on the face of the form, not in a separate annexure nobody is shown.
In a project registered under RERA, the builder's agreement for sale must follow the state's prescribed model, and the booking form should not contradict it. Treat this as a draft to adapt, not a substitute for the registered project documents.
What is in the file
- Applicant and co-applicant details with PAN, Aadhaar and residential status (resident / NRI)
- Project, RERA registration number, tower, unit, floor, carpet area and parking
- A price breakup — basic price, preferential location charges, parking, club, and taxes shown separately
- Booking amount paid, mode and reference
- A payment-plan table (construction-linked, down payment or possession-linked)
- Loan intention and lender, and how communications will be sent
- Cancellation and refund terms stated on the form, with a declaration both sides sign
Put the cancellation terms on the form
Most booking disputes are about the booking amount, and most of them happen because the forfeiture terms lived in fine print the buyer never saw. Writing them on the form — how much is forfeited, by when the refund is paid — ends that argument before it starts.
Show the price as a breakup
A single "all-inclusive" figure hides which parts are taxable, which are optional and which were negotiated. Itemise it, and have the buyer initial the total.
Quote the RERA number
For a registered project, the registration number belongs on the booking form. A buyer can check the project, its approvals and its completion date on the state RERA portal before paying.
Questions
Is a booking form legally binding?
It records the booking and whatever terms it states, so write those terms carefully. In a RERA-registered project the agreement for sale that follows must be in the state's prescribed form, and the booking form should not contradict it.
How much booking amount is normal?
It varies by project and state. Under RERA a promoter cannot generally take more than a set percentage of the price before a registered agreement for sale — check the rule in your state before collecting or paying more.
Can a channel partner use this form?
Yes, as a draft. Most builders insist on their own form, so it is most useful for resale-style bookings, small developers and as a checklist of what a fair form covers.
This is a working template, not legal, tax or financial advice. Requirements differ by state and by transaction — have a lawyer and a chartered accountant confirm anything that matters before you or a client rely on it.
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