Allotment Letter Format in Word

An allotment letter is the promoter's written confirmation that a particular unit has been allotted to a named buyer, at a stated price, on a stated payment schedule. Banks ask for it when sanctioning a home loan, and it is the document a buyer produces to show which unit is theirs before the sale deed exists.

It is not the transfer of ownership. It sits between the booking form and the registered agreement for sale, and its terms should match both.

This draft writes the fields a lender and a buyer actually check — unit, carpet area, price breakup, schedule and the RERA registration — and leaves the promoter's own terms to the agreement for sale that follows.

What is in the file

• Letterhead block with the promoter's details and RERA registration number
• The allottee(s), and the booking this letter confirms
• Unit, floor, carpet area, parking and any exclusive areas
• Total price with the breakup, and the amount already received
• The payment schedule, and the date by which the agreement for sale will be executed
• What the allotment is subject to, and the signature and acceptance blocks

Quote carpet area

Under RERA, flats are sold on carpet area. An allotment letter that only states "super area" leaves the buyer unable to check what they are paying for. State carpet area, and anything else separately.

Match the booking form and the agreement

The unit, the price and the schedule should read identically across the booking form, this letter and the agreement for sale. A lender compares them, and a mismatch delays the loan.

Keep the acceptance copy

The buyer signs a copy to accept the allotment. Both sides should keep one — it is the only paper showing which unit was allotted until the agreement is registered.

Questions

This is a working template, not legal, tax or financial advice. Requirements differ by state and by transaction — have a lawyer and a chartered accountant confirm anything that matters before you or a client rely on it.